Media Center

Media and Photography Guidelines

Wheaton College strives to make all visitors, including the press, feel welcome. To help protect both guests and our campus community, we ask that off-campus journalists and commercial photographers and videographers abide by the following guidelines.

Menu

Media Policy

The Wheaton College campus, which includes all buildings, facilities and grounds, is private property and subject to restrictions as allowable by law. The College tries to cooperate with journalists and photojournalists who wish to visit campus provided it does not interfere with classes, study, campus activities or the administrative functions of the institution. Film/video camera crews and still photographers must obtain authorization from Media Relations to shoot on campus. Requests for shoots taking place during normal business hours are more likely to receive approval. To film inside any Wheaton building, photographers must be accompanied by Media Relations staff. Reporters interested in coming on campus, attending events, or arranging interviews must contact the Media Relations team.

Press must respect the right of students not to be interviewed, if they so decline. Press may not take or use pictures or video of any student without first gaining his or her written permission to be photographed and identified.

Press Parking

Members of the media who are pre-approved to be on campus will receive permission to park on campus. Parking is restricted to lots designated with a “W” or an “H.” Vehicles of journalists or photographers who park without clearance through the Media Relations office are subject to ticketing and towing.

Photo Guidelines

Photographs supplied by the College or by a freelance photographer are copyrighted materials and may not be manipulated without express consent from the copyright holder (either the photographer or College department/office that owns the photo).

Manipulation is defined as adding to, subtracting from, or otherwise adjusting a photograph in such as way as to significantly change the nature of the image.

Minor editing—including color correction, cropping and subtle retouching that does not change the photograph in a substantial way—is permissible, though good judgment must be exercised when making such adjustments.

Commercial Use

Advertising and other commercial projects are prohibited except when permission is granted by the Office of Marketing Communications.

To seek permission, the intended use of the photography or videography must be stated explicitly in writing and submitted to the Director of Media Relations. The statement of intended use must include the product or service being promoted, the intended market, the medium, any accompanying text or other images, and how an image of the College would be used. In cases of motion pictures, a brief synopsis must be submitted, including the names of the actors and the full script or appropriate script excerpts.

Blanchard Hall is generally not available for promotional or commercial photography. The Director of Media Relations, or a representative designated by the director, reserves the right to restrict or deny the use of campus locations if, in his or her judgment, such use might be harmful to the reputation of Wheaton or to its educational purposes.

Campus buildings may not be photographed in such a way as to render them identifiable unless written consent is granted by the office of Media Relations. Additionally, persons present on campus may not be photographed in such a way as to render them identifiable unless written consent is granted by the individual and the office of Media Relations is notified.

A fee is charged for the use of the location for each day or portion of a day. These fees may be waived if the photography is for educational or other bona fide public information purposes. In addition, the company or agency responsible for the photography pays all incurred expenses such as those for electricians, food services, janitorial services, etc. Depending on the nature of the photography and the location, proof of general liability may be required. Specific contractual arrangements must be negotiated in advance.

Once the first condition has been met and the others stipulated, conditional permission to photograph the campus will be granted or denied. If conditional permission is granted, the applicant must submit, at least two weeks in advance of filming:

  • Exact date or dates of filming, including length of shooting per date
  • Location requested
  • Type of activity to be filmed, taped or photographed
  • Any anticipated requirements for personnel, equipment, or other assistance from Wheaton College
  • List of equipment and vehicles (number and kind) that will be used on location
  • Number of personnel expected to require access to the campus
  • Sizes and composition of structures that will be used in the shoot

If the plans change in any significant detail from the original application, permission may be withdrawn. Changes in the date or time of the photography may provide sufficient grounds to withdraw permission, as these may cause conflicts with other College events or uses of desired locations.

Logo and Wheaton College Name

The Wheaton College name, seal and trademarks are protected under federal law. They may only be used with the express, prior, written permission of the Office of Marketing Communications, Wheaton College.

Media Center