Thank You Emails

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It is important to send a thank you email after every contact in your job search. This includes networking meetings (whether in person, via phone or Skype), informational interviews and job interviews. These emails:

  • Keep you top-of-mind or on the person’s radar
  • Demonstrate your professionalism
  • Express your appreciation for their time and effort
  • Provide an opportunity for you to reiterate your interest in the position and to once more connect your skills and background with their needs

After a Job Interview

  • Send your thank you email within 24 hours to everyone who interviewed you
  • Reiterate how your skills and background fit the requirements of the position

 

Samples

Interview thank you email
Networking meeting thank you
Accepting a job offer
Declining a job offer

Interview Thank You Email

Dear Ms. Daniels,

I enjoyed interviewing with you today for the position of Admissions Counselor at Wheaton College. As an alumna of Wheaton, you bring a strong commitment to finding the right person for such a pivotal position.

It is my desire to be a part of Wheaton’s continued success in recruiting and selecting students who will demonstrate their care For Christ and His Kingdom in the classroom and in their lives after Wheaton. As I stated during the interview, my strengths in interpersonal communication and organizing and planning are a great match for this opportunity.

Thank you for your time and I look forward to hearing from you regarding next steps in the process.

Sincerely,

Raashon Ramone


Networking Meeting Follow-up Email

An email thank you is acceptable after a phone call or networking meeting. Send an email thank you the same day. Thank the person for a specific piece of advice or for a referral they provided and let them know how you plan to follow up.

Sample:

Ms. Cosper:

I appreciate the time you took out of your busy schedule to talk with me today and share some of your experiences as an Actuary with Allstate. The suggestions you had for improving my resume were particularly helpful and I will make those changes immediately. I will keep you posted as my pursuit of internship opportunities in actuarial science continues.

Sincerely,

Hannah Bebe


Accepting/Declining Job Offers

It is professional and considerate to provide a written acceptance or to decline an offer of employment in writing via email or paper mail. The following samples are simple and easy to modify based on your circumstances.

Sample Acceptance Letter

Mr. Mark Montana
Marketing Manager
Strong Utilities, Inc.
1234 Campground Road
Belmont, ME 78901

Dear Mr. Montana:

I am pleased to accept your offer of employment with Strong Utilities as a Marketing Analyst, with a starting salary of $XX,XXX. I look forward to starting work on Monday, June 1 and I understand that this is contingent upon my passing a routine physical exam. I will proceed with the necessary arrangements for the physical as directed.

Please let me know if you need additional information from me and I look forward to joining the Strong family and contributing to the continued success of the Marketing team.

Sincerely,

Hope Hunter

Sample - Declining a Job Offer

Mr. Mark Montana
Marketing Manager
Strong Utilities, Inc.
1234 Campground Road
Belmont, ME 78901

Dear Mr. Montana:

Since receiving your offer for the position of Marketing Analyst, I have given careful consideration to my present needs and the specifics or your offer. I must respectfully decline the offer at this time.

I was very impressed by you and your staff and I am certain that the Marketing organization at Strong Utilities will continue to provide strategies and tools that will grow the business.

Thank you again for your time and the offer.

Sincerely,

Hope Hunter

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