Registrar FAQs

Can parents have access to their son or daughter's grades or other information online?

Yes, via an application called Banner Proxy. Banner Proxy allows students to authorize parent access to specific academic, student account and/or financial aid information.  The student completes the Banner Proxy information in their my.wheaton,edu portal and the parent is sent an e-mail with information on how to set-up their own log-in information to view what has been authorized by the student. Current Wheaton students have been sent an email detailing how to set up access (a two-minute process).

Parents:  Review the Banner Proxy Access-Parent Instructions for more details.

Students:  Review the Banner Proxy Access-Student Instructions on how to set up Proxy Access for your parents.

Where can I get more information about Degree Works?

Please read the FAQs first. For additional questions, contact the Academic Advising Office.

Where can I find information about Wheaton College enrollment statistics?

• Enrollment statistics are available on Wheaton's Institutional Research page.  

How can I obtain a transcript of my work at Wheaton?

• See Transcript Request.

How can I register for classes?

• Continuing students can register online using their Banner self-service account during designated pre-registration periods and over the summer. Students can continue to drop/add classes online through the first two weeks of each semester.
• Incoming first-year students and transfer students should work with Academic Advising (AAO) to register. They can best be reached via email at academic.advising@wheaton.edu.
• Graduate students should refer to the instructions they receive in their student emails from AAO and from their program coordinator. Students can always email academic.advising@wheaton.edu with additional questions. 
• Special (non-degree-seeking) students must submit a Registration Statement Form to registrar@wheaton.edu.
• No registration is done over the phone.
• Registration for most summer courses can be completed online through Banner Self-Service.

How can I get credit for courses I took at another college?

• Current students must receive preapproval of transfer credit by completing either the Transfer of Credit Approval or  Request for Transfer Approval (PDF) (for graduate students) and returning it to the Academic Advising Office. The form, with approvals or denials noted, will be sent back to the student via their wheaton.edu email address.  Once a course has been completed at another college, the student must request an official transcript be sent from that college to Wheaton College's Academic Advising Office. After receiving the transcript, Academic Advising will review it and determine how those credits will apply to your program at Wheaton.  New students do not need to complete the Request for Transfer of Credit form, as their credits will be evaluated during the admissions process. 

I just sent in my transfer credits. Can I have my time ticket adjusted?

• Time tickets are created about 2 weeks prior to the registration period. Time tickets will not be adjusted for transfer credits received after that time.

Where can I get information about being a Consortium Visitor at another college?

• See the Consortium Visitor page.

How will my grades at another school affect my GPA at Wheaton?

• Wheaton does not transfer grades, only credits, so your grades at another college will not affect your GPA at Wheaton.

How can I get my enrollment certified? (For a Good Student Discount on car insurance, or for any other type of application that requires verification.) 

Does the Registrar certify my enrollment to any other agencies?

• Yes, Wheaton submits enrollment information to the National Student Loan Clearinghouse three times a semester (once during the summer). Guarantors, loan agencies, the Department of Education, and individual banks submit requests to confirm attendance. Enrollment certification for health insurance companies, veteran's benefits, Perkins loans, and health professions loans are handled individually through the Registrar's Office.
• The Veterans Certifying Official in Student Financial Services will certify enrollment for students who have received a certificate of eligibility from the Department of Veterans Affairs. See next question.

Can I get veteran's benefits at Wheaton College?

• Yes, you must first submit the application for benefits form 22-1990 to the U.S. Department of Veterans Affairs. After you have been approved, bring a copy of the certificate of eligibility to Student Financial Services, and the certifying official will then certify your enrollment to the Department of Veterans Affairs each semester that you are enrolled at Wheaton, or until your benefits run out.

What is FERPA?

• The Family Education Rights and Privacy Act (FERPA) is a federal law enacted to establish procedures for disclosing information contained in student records and to protect the privacy of these records. The Act outlines students' rights with respect to their educational records and applies to currently enrolled students and former students but does not apply to individuals who have applied for admission but never attended Wheaton College. Details of FERPA are outlined in the Wheaton College  FERPA Policy Statement (PDF) and the  FERPA Notification of Rights (PDF) document.